Setting Up and Joining Video Calls

In Bearish OS, the Video Center makes it easy to set up, join, and manage video calls for seamless communication and collaboration. Whether hosting a meeting, attending as a participant, or managing video settings, the process is streamlined for efficiency and productivity.

1. Setting Up a Video Call

Creating a video meeting in Bearish OS can be done quickly, providing a range of options to customize the meeting to your needs.

Step-by-Step Guide to Setting Up a Video Call:

1. Navigate to the Video Center
   From the main dashboard, navigate to the Video Center. Here, you’ll find an option to create a new video meeting.

2. Create a New Meeting
   Click on the “Create a Meeting” button. You will be prompted to provide the following details:

   • Meeting Name: Choose a name for your meeting.
   • Agenda (Optional): You can pre-create a meeting agenda that outlines the discussion points and time allocation for each item.
   • Invite Participants: Enter email addresses to invite participants. You can invite both internal team members and external guests. Invitations will be sent automatically via email.

3. Customize the Meeting Settings
   Before the meeting starts, you can customize the settings for your video call:

   • Meeting Access: Choose who can join the meeting. Options include internal team members only, invited guests, or anyone with a link.
   • Permissions: Set specific permissions for participants (e.g., who can share their screen, start/stop recording, or manage agenda items).
   • Enable Recording: Choose whether the meeting will be recorded automatically or give the host control to start/stop recording during the meeting.

4. Launch the Meeting
   Once all details are set, click the “Start Meeting” button. The meeting will begin, and participants will receive a notification to join.

2. Joining a Video Call

Joining a video call in Bearish OS is straightforward, whether you are an invited participant or attending via a shared link.

Ways to Join a Video Call:

1. Via Bearish OS Dashboard
   • For Bearish OS users, upcoming meetings will be displayed on the dashboard or within the Calendar Center. Simply click the “Join” button when the meeting starts to enter the call.
2. Email Invitation
   • If you’ve been invited via email, you’ll receive a meeting link. Click the link to join the call from your web browser or within the Bearish OS app.
3. Shared Link
   • In some cases, meetings may have a shareable link for joining. You can click the link and join the meeting, even if you are not logged into Bearish OS (guest access).

Pre-Joining Settings:

Before entering the meeting room, Bearish OS provides an interface to:

• Test Audio and Video: Make sure your microphone and camera are working correctly. Adjust audio settings or switch devices as needed.
• Blur Background: If preferred, turn on background blur to maintain privacy during the video call.

Once all settings are confirmed, click “Join Meeting” to enter the call.

3. In-Meeting Features

Once in the meeting, Bearish OS provides several tools and features to ensure a productive and engaging experience.

• Video and Audio Controls: Easily mute/unmute your microphone and turn your camera on/off.
• Screen Sharing: Share your screen or a specific window with all participants. The host can also control who is allowed to share their screen.
• Live Polling and Feedback: Engage participants by using live polls or allowing emoji feedback (thumbs up, applause, etc.) during the call.
• Real-Time Notes and Agenda Tracking: Access the meeting agenda and collaborate on notes while the meeting is in progress. Items can be checked off or updated as the meeting moves forward.

4. Scheduling Recurring Video Meetings

Bearish OS also allows users to schedule recurring video calls for ongoing projects, team meetings, or regular check-ins.

• Set Recurrence: When scheduling a meeting, choose a recurring option (e.g., daily, weekly, monthly). This automatically creates a series of meetings at the chosen intervals.
• Link to Calendar: All scheduled video meetings are automatically linked to the Bearish OS Calendar Center, making it easy to keep track of upcoming calls and adjust meeting times if needed.

5. Integrating with Third-Party Platforms

For teams using external video platforms, Bearish OS provides integration with tools like Zoom, Microsoft Teams, Webex, and Google Meet.

• Join External Meetings: Simply click the external meeting link provided in Bearish OS to join a Zoom or Teams meeting directly from within the platform.
• Schedule External Calls: You can also schedule meetings on third-party platforms from within Bearish OS, ensuring that all meetings are tracked and managed in one place.

Conclusion

Setting up and joining video calls in Bearish OS is designed to be user-friendly and flexible, ensuring that teams can connect effortlessly. Whether through native video calls, third-party integrations, or recurring meeting setups, the Video Center in Bearish OS enhances communication and collaboration across teams.