Clock In/Out System in Bear Trax

The Clock In/Out System in Bear Trax is a fundamental tool for managing employee attendance and ensuring accurate time tracking across teams and departments. It is designed to provide flexibility for different employee types and handle various shifts while ensuring all necessary data is captured for attendance and payroll purposes.

Core Features of the Clock In/Out System:

1. Clocking In and Out:

   • Employees must clock in at the start of their shift and clock out at the end of their shift.
   • The system records each clock-in and clock-out event with a precise timestamp, adjusted for the employee's designated time zone.
   • Clock-in and clock-out actions are displayed in real-time within Bear Trax, providing transparency for both employees and managers.

2. Missed Clock-ins:

   • If an employee forgets to clock in, the system automatically flags the event as a "Missed Clock-in."
   • In case of a missed clock-in, the employee is notified via email or dashboard notification and can manually submit their clock-in time for manager approval.
   • Managers can review and approve or adjust the missed clock-in times within the system.

3. Manual Adjustments:

   • Admins and managers have the authority to manually adjust clock-in and clock-out times when necessary (e.g., an employee was late or missed a clock-in).
   • Every manual adjustment is recorded in the Bear Trax audit log, including:
     • The original timestamp.
     • The new adjusted timestamp.
     • The reason for the adjustment.
     • The approving manager’s information.

4. Break Management:

   • Employees can clock in and out for breaks, with the system logging break start and end times.
   • Each break is monitored to ensure it adheres to company policies regarding the number of breaks and total break time per shift.
   • Violations such as missed or extended breaks are flagged for manager review and approval.

5. Audit Log:

   • The Bear Trax system maintains a comprehensive audit trail of all clock-in/out activities, including manual adjustments, missed clock-ins, and breaks.
   • The audit log helps ensure compliance with company policies and labor regulations, providing transparency and accountability.

6. Notifications:

   • Both employees and managers receive notifications for key clock-in/out events, such as missed clock-ins, shift changes, and manual adjustments.
   • Managers are notified when any action requires their approval, ensuring timely responses to employee attendance issues.