Tracking Employee Attendance and Time

The Employee Attendance and Time Tracking system in Bear Trax ensures accurate tracking of work hours, shifts, and attendance records for every employee. This system is critical for maintaining productivity, ensuring compliance with company policies, and calculating payroll accurately.

Core Features of Attendance and Time Tracking:

1. Time Cards:

   • Each employee has a Time Card in Bear Trax that records their daily clock-in and clock-out times.
   • The system automatically logs the start and end times of shifts, as well as any breaks taken during the shift.
   • Time cards are linked to the employee’s shift schedule, ensuring that expected working hours are tracked against actual hours worked.

2. Clocking In and Out:

   • Employees must clock in at the start of their shift and clock out at the end.
   • The system records the exact timestamp of each clock-in and clock-out, allowing managers to review attendance in real time.
   • Missed clock-ins are flagged for manager review, and the system will send notifications to the employee and their manager if a clock-in is missed.

3. Break Time Management:

   • Breaks are managed separately from the primary work hours. Employees clock out when they start a break and clock in again when they finish.
   • All break times are recorded, and violations such as extended or missed breaks are flagged for manager review.
   • Break times are deducted from total work hours to ensure accurate calculation of hours worked.

4. Overtime Tracking:

   • Bear Trax automatically tracks and calculates overtime when an employee works beyond their scheduled shift.
   • Overtime rates are applied based on company policies, and all overtime hours are logged and sent for manager approval.
   • Overtime thresholds (e.g., more than 8 hours per day or 40 hours per week) can be customized by the company.

5. Shift Flags and Notifications:

   • Bear Trax uses shift flagsto highlight any issues or discrepancies in employee attendance, such as:
     • Late Clock-Ins: Triggered when an employee clocks in after their shift start time.
     • Missed Shifts: Triggered when an employee does not clock in at all during their scheduled shift.
     • Break Violations: Flagged for employees who exceed or miss their required breaks.
   • Notifications are sent to managers and employees when these flags are triggered, ensuring that attendance issues are addressed promptly.

6. Attendance Review and Approval:

   • Managers and Team Leads can review employee attendance records, including shift times, break compliance, and overtime hours.
   • Any manual adjustments to clock-in/out times, break times, or overtime hours must be approved by a manager, and all changes are logged for auditing purposes.
   • Managers can approve or reject flagged attendance issues, such as missed shifts or late clock-ins.

7. Attendance Reports:

   • Bear Trax generates detailed attendance reportsfor managers and HR teams. These reports include:
     • Total hours worked, including regular and overtime hours.
     • Break compliance and any violations.
     • Attendance flags and manager approvals.
   • Reports can be filtered by employee, department, or date range, providing valuable insights for payroll processing and workforce management.

8. Leave Balance Tracking:

   • Employee leave balances, including vacation days, sick days, and PTO (Paid Time Off), are integrated into the attendance tracking system.
   • Employees can view their remaining leave balances and submit leave requests through Bear Trax.
   • Approved leave is automatically deducted from the employee’s balance and marked in the attendance record.