Permissions and Access Control in Bear Trax

In Bear Trax, permissions and access control are essential for ensuring that employee data is managed securely and that only authorized individuals can view or modify sensitive information. Bear Trax implements a role-based access control (RBAC) system to manage these permissions, providing different levels of access based on the user's role within the organization.

Key Roles in Bear Trax:

1. Regular Users:

   • Can view their own profile and edit personal information such as contact details and preferences.
   • Cannot access sensitive information like payroll, performance reviews, or other employees’ data.

2. Team Leads:

   • Have access to view the profiles of team members they manage.
   • Can view and approve time entries, expenses, and time-off requests for their team members.
   • Limited access to performance and development data of their direct reports.

3. Managers:

   • Can view, edit, and approve profiles for their entire department.
   • Can manage time tracking, attendance, expense approvals, and shift assignments for their team.
   • Full access to payroll, performance reviews, and compliance information for the team they manage.

4. Admins:

   • Have full access to the entire Bear Trax system.
   • Can create, update, and delete employee profiles, departments, and teams.
   • Can set company-wide policies, manage payroll, and handle compliance across the organization.
   • Have control over time tracking, shift management, expense approvals, and auditing.

Data Field Access:

• Sensitive Data such as salary, bonuses, and personal bank information is only accessible by Managers and Admins. Regular users and team leads cannot view or edit these fields.
• Performance Data, including performance reviews and development plans, is restricted to Managers and Admins.
• Time and Attendance Data, including time-off requests, shift schedules, and overtime, can be viewed by Managers, Team Leads, and Admins but can only be edited by Managers and Admins.

Customizable Permissions:

Bear Trax allows organizations to customize permissions further if needed, enabling flexibility in how access is granted based on organizational structures. Admins can adjust who has access to specific data fields or actions, ensuring that sensitive employee information remains secure while allowing the right team members to manage their teams effectively.