Shift Management in Bear Trax

Shift Management within Bear Trax provides organizations with the tools to create, assign, and manage employee shifts, ensuring efficient scheduling and time tracking. Administrators, Managers, and Team Leads can organize shifts that fit the company’s operational needs, monitor employee attendance, and track working hours for compliance and payroll purposes.

Key Features of Shift Management in Bear Trax:

1. Creating Shifts:

   • Admins, Managers, and Team Leads have the ability to create custom shifts that align with operational requirements.
   • Shifts include key properties such as:
     • Shift Name: Easily identifiable names (e.g., Morning Shift, Night Shift).
     • Start and End Time: Specific work hours in 24-hour format (e.g., 08:00 AM to 05:00 PM).
     • Break Time: Required break periods (e.g., 30-minute lunch break).
     • Days: Applicable workdays for the shift (e.g., Monday to Friday).
     • Location: The location of the shift (e.g., Remote, New York Office).

2. Assigning Shifts:

   • Shifts can be assigned to individual employees, teams, or departments based on the role hierarchy.
   • Employees can view their assigned shifts in Bear Trax, with custom time zones applied where necessary.
   • Shifts assigned to employees appear in their attendance and time-tracking records.

3. Shift Updates and Notifications:

   • Managers can update shift details, including start/end times or reassign shifts as needed.
   • Employees receive notifications when any changes are made to their shifts, ensuring clear communication.
   • All shift updates are logged for auditing purposes, recording the date, time, and author of the change.

4. Clocking In and Out:

   • Employees must clock in at the beginning and clock out at the end of each shift using Bear Trax’s built-in tools.
   • Accurate timestamps are recorded and displayed, tracking total hours worked for payroll calculations.
   • If an employee forgets to clock in, they will be notified and can submit their clock-in time manually, subject to approval by their manager.

5. Break Management:

   • Employees can clock in and out for breaks, with the system tracking total break time to ensure compliance with company policies.
   • Break violations (e.g., extended breaks or missed breaks) are flagged and sent to managers for review.
   • Bear Trax maintains a summary of each break, noting start/end times and any violations.

6. Shift Violations and Flags:

   • Bear Trax allows Admins to set up rules that trigger flags for issues like:
     • Late Arrivals: Employees clocking in late for their shifts.
     • Missed Shifts: Employees not clocking in at all.
     • Excessive Overtime: Employees working beyond allowed hours.
   • These flags trigger notifications to Admins, Managers, or Team Leads for immediate action.

7. Shift Review and Approval:

   • Managers can review clock-ins, overtime, and any flagged violations for each shift.
   • Manual adjustments can be made if necessary, with all changes tracked in Bear Trax’s audit logs.
   • Overtime requests are submitted for approval, ensuring adherence to company policies.

Bear Trax’s shift management system is designed to simplify scheduling, ensure compliance, and improve visibility for managers and employees alike, making it a vital tool for HR operations in Bearish OS.